How to set up and manage an account in Hiveminder

How to Set Up and Manage an Account in Hiveminder

Hiveminder is a free to do list software program that allows you to share your list with friends and family.  It makes it easy to integrate your business life task lists with your personal life tasks lists and to organize them quickly and efficiently.  Here’s how:

Step #1 Register by entering your name, email address, and creating a password.  It’s free.

Step #2 Reply to the confirmation email and you’re good to go.

Step #3 Using the toolbar at the top of your screen visit preferences first.  Set your time zone and choose when, or if, you want email reminders.

Step #4 Adjust your tasks by email and IM options if necessary in your ‘preferences’

Step #5 Visit the brain dump section and start typing the tasks that come to mind.  This is the fun part!  When you’ve exhausted yourself and created a list of tasks, hit create.

Step #6 Click on one of your newly created tasks.

You can now:

•    Tag it
•    Add notes
•    Add it to a group so folks can know how busy you are and offer to help
•    Hide it until a certain date.  This is great if you don’t want to feel     overwhelmed.
•    Give it a due date
•    Set priority
•    Add a comment
•    See the history of the task, like when you created it.  This is great for     all of you closet procrastinators out there.  Now you know how long you     put off certain tasks.
•    Establish whether it is a recurring task or a one time only task. This is     great for tasks like invoicing or paying certain bills – now you won’t     forget.

Step #7 If you want to share certain tasks with people like your virtual assistant or your spouse, you can create groups.  In the top toolbar simply click on groups, enter a name for the group like the name of your business and description of the types of tasks that will go into this group.  Once groups are established you can assign tasks by:

My tasks
Everybody else’s tasks
Up for grabs
All tasks
Untagged tasks

Step #8 Invite collaborators.  Once you create a group, you can now invite people to join and view your tasks.  You can also assign them a role.  The roles include:

Organizers who can:

•    Invite and delete members
•    Decide who receives email updates
•    Perform all standard task actions (add, share, mark done, comment)
Members who can:
•    Perform all standard task actions (add, share, mark done, comment)
And Guests who can:

•    See what is happening in a group, but cannot perform actions.

Step #9 Review your tasks.  In this screen you can:

•    Comment on the task
•    Say you’re already done
•    Say you want somebody else to do it
•    Say you’ll do it today
•    Add new tasks
•    Ask not to see it until later.

Hiveminder is a great project management tool, whether you’re part of a group of people all striving toward a common goal or an individual that needs a little help organizing your life.  Free task software is a great resource.

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